Finance Manager

ESSENTIAL FUNCTIONS

Lead development, administration, and monitoring of the annual operating and capital budgets; prepare forecasts, budget amendments, long-range financial projections, and supporting analysis.

Maintain the organization’s general ledger and accounting records; prepare and post journal entries, reconciliations, accruals, allocations, and year-end adjustments.

Manage accounts payable and accounts receivable, including vendor payments, member agency billings or assessments, receivables monitoring, deposits, and related records.

Process payroll accurately and on schedule, including payroll deductions, employer contributions, leave-related payroll entries, required tax filings, and coordination of personnel changes received from Human Resources.

Prepare monthly, quarterly, and annual financial statements, budget-to-actual reports, cash-flow information, and financial summaries for the Executive Director and Board.

Coordinate the annual independent financial audit and other financial reviews; prepare schedules, respond to auditor requests, and implement approved corrective actions or process improvements.

Establish, document, and maintain appropriate internal controls, segregation-of-duties compensating controls, and financial procedures suitable for a small organization with a one-person finance function.

Manage cash, banking relationships, account reconciliations, investments, and treasury activities consistent with applicable public-funds requirements and adopted policies.

Administer purchasing and procurement processes from a financial-control perspective, including purchase documentation, contract payment terms, purchasing-card controls, and compliance with adopted procurement policies.

Support grant and restricted-fund financial administration, including budgeting, reimbursement requests, expenditure tracking, match documentation, reporting, and records needed for compliance or audit.

 Maintain capital asset and depreciation records and assist with long-term capital planning, debt or financing analysis, reserve planning, and major financial commitments.

Prepare required financial, payroll, tax, retirement, and other governmental reports and filings within established deadlines.

Develop and maintain written finance procedures, records-retention practices, desk procedures, and cross-training or continuity documentation for critical financial processes.

Analyze financial trends, costs, rates, staffing impacts, and proposed programs; identify financial risks and present practical recommendations to leadership.

Work closely with Human Resources, legal counsel, auditors, member agencies, financial institutions, vendors, and other partners on matters affecting the organization’s finances.

Protect confidential and sensitive financial and employee information and maintain records in accordance with applicable law and policy.

Perform other related duties as assigned, including special financial projects and support during organizational emergencies or continuity-of-operations events.

This position is expected to exercise a high degree of independence, accuracy, confidentiality, and professional judgment. The Finance Manager does not supervise finance staff and is personally responsible for completing the essential work of the finance function while also providing management-level analysis, recommendations, and financial stewardship.

KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of generally accepted accounting principles and governmental accounting, budgeting, financial reporting, and internal-control concepts.

Ability to independently manage a complete finance function, move between strategic and transactional work, prioritize competing deadlines, and maintain accuracy with limited administrative support.

Strong spreadsheet, financial-system, data-analysis, reconciliation, and financial-reporting skills.

Ability to explain complex financial information clearly to non-financial audiences, including executive leadership and governing-board members.

Sound professional judgment, discretion, integrity, and the ability to handle confidential information.

Strong organization, documentation, problem-solving, and process-improvement skills.

Ability to establish productive working relationships with employees, member agencies, auditors, vendors, legal counsel, and other public-sector partners.

PHYSICAL DEMANDS

Work is primarily performed in a professional office and public-safety communications environment. Duties require extended periods of computer use; frequent communication by telephone, video conference, and in person; and occasional lifting or moving of files, records, or office materials generally weighing up to 25 pounds. The position may occasionally require attendance at evening Board meetings, travel to local meetings or training, and availability during critical organizational events.

WORKING CONDITIONS

Work is performed in an office or other environmentally controlled room.  Work exposes the incumbent to highly stressful situations including life-or-death decisions involving the safety of officers, fire and EMS personnel, and the public.  The incumbent is often required to relay negative information.  Is required to maintain flexibility in work hours to meet the needs of the assignment.

EDUCATION AND EXPERIENCE

Bachelor’s degree in accounting, finance, business administration, public administration, or a closely related field.

Five years of progressively responsible professional accounting, budgeting, finance, or fiscal administration experience. Governmental or other public-sector finance experience is strongly preferred.

An equivalent combination of education and experience that demonstrates the required knowledge, skills, and abilities may be considered.

LICENSING AND CERTIFICATION

Valid driver license as required for job-related travel. CPA, CGFM, CPFO, or comparable professional certification is preferred but not required.

Office

3047 N 400 W
Spanish Fork, UT 84660

Contact Us

• jobs@centralutah911.gov 
  (801) 794 – 4000